Know the Law | Multiple Dwelling Reporting Rule Filing

The Fair Chance in Housing Act, which limits how housing providers can consider an applicant’s criminal history, goes into effect on January 1, 2022. Click here to learn more.

Notice to Property Owners
Subject to the Multiple Dwelling Reporting Rule

All properties subject to the Multiple Dwelling Reporting Rule must have an annual report filed. If you acquired a property in the past year, and the previous owner did not update the ownership status, you must download and complete an MDRR Change of Status Form.

Mail, fax or email the form to the MDRR unit at:
Division on Civil Rights
MDRR Unit – PO Box 089
Trenton, NJ 08625-0089

Fax: 609-777-0466
Email: DCRMDRR@NJCivilRights.gov

Filing the MDRR Report

MDRR Online filing begins January 10, 2024*
Complex owners/filers, before filling out your report online –

Did you familiarize yourself with the changes to the regulations?
Did you download and review the Multiple Dwelling Report FAQ?
Did you submit an MDRR Change of Status Form, if required?
Did you download and print the Multiple Dwelling Report Worksheet,
review the instructions and complete the worksheet?
Do you have your Complex Code and PIN number?

Read the MDRR

The Multiple Dwelling Reporting Rule can be found here.

MDRR Online Filing Form

MDRR Forms

Multiple Dwelling Report FAQ – pdf
This FAQ contains answers to questions about and important instructions for completing the MDRR report online. Download and review this document before completing and submitting your report online.

Tenant / Application Inquiry Form – pdf
The Division has developed a “Multiple Dwelling Reporting Rule Tenant/Applicant Inquiry Form” to assist landlords in collecting, recording, and retaining the information required by the Multiple Dwelling Reporting Rule. The form may be used as a tool to assist with completing the annual MDRR report. Please note that the use of this form is not a requirement. Landlords must maintain the information required by the MDRR for three years and keep it SEPARATE AND APART FROM RENTAL RECORDS.

Important MDRR Regulations


	Mandatory On-Line Filing
	N.J.A.C. 13:10-2.4, sets forth the requirements to which property owners subject to the Multiple Dwelling Reporting Rule must adhere, requires all owners to file the annual MDRR report online at the Division on Civil Rights’ (DCR) website: www.NJCivilRights.org. Parties subject to MDRR regulations may not file by mail or fax and must e-file on the DCR website.

	Late Filing Fees
	Property owners who do not file their MDRR report online by February 14th of each calendar year will be subject to a $100.00 late filing fee. The late filing fee increases to $250.00 for all property owners who file after March 1st, and to $500.00 for all property owners who file after March 31st. Those property owners who file after April 30th are subject to a penalty in an amount designated by the Director of DCR. See N.J.A.C. 13:10-2.7.

	Important Definitions in the MDRR Regulations
	13:10-1.1 – Words and phrases defined:”Barrier Free” means adequate and sufficient features which are available in buildings or structures so as to make them accessible to and usable by people with physical disabilities.”Racial/ethnic designation” means designation in one or more of the following classifications:
	Black or African American: a person having origins in any of the original peoples of Africa; Hispanic or Latino: a person of Cuban, Mexican, Puerto Rican, South or Central American or other Spanish origin or culture, or a person having a Spanish surname; Asian: a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontienent, including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Phippine Islands, Thailand, and Vietnam; American Indian or Alaska Native: a person having origins in any of the original peoples of North or South America; Native Hawaiian or Other Pacific Islander: a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands; White or Caucasian: a person having origins in any of the original peoples of Europe, the Middles East, or North Africa.

	Record Keeping Requirements
	Filing of reports under N.J.A.C 13:10-2.4(b) – Covered entities must submit an MDRR report on January 30. Each annual report shall include information for January 1, through December 31 of the preceding year.
	Maintenance of records under N.J.A.C. 13:10-2.5(b) – Records must be kept on file for a period of three years and must be produced for inspection during business hours upon DCR’s request.