Know the Law | Multiple Dwelling Reporting Rule

Multiple Dwelling Reporting Rule (MDRR)

About MDRR

The Director of the New Jersey Division on Civil Rights (DCR) is mandated to enforce the New Jersey Law Against Discrimination with regard to discrimination in real property because of race, creed, color, national origin, ancestry, marital status, civil union status, domestic partnership status, familial status, sex, gender identity or expression, affectional or sexual orientation, disability, nationality, or source of lawful income used for rental or mortgage payments adopted by DCR require that the “owner…of every multiple apartment dwelling which has 25 units or more shall file an annual report with the Division on Civil Rights (available after 1/1/09) concerning the racial/ethnic designation of the leaseholders and applicants of the owner’s multiple dwelling, whether any of its buildings or developments are barrier-free, and factors affecting its composition.” N.J.A.C. 13:10-2.2(a). In accordance with N.J.A.C. 13:10-2.4(b), each report must be submitted to the Division on or before January 30th of each year. For more information, please see DCR’s MDRR forms below.

Any persons who fail to comply with the requirements of the Multiple Dwelling Reporting Rule may be subject to the penalty provisions under the Law Against Discrimination. N.J.S.A. 10:5-8(I), 10:5-19, 10:5-26.

If the subject property has been sold, it is mandatory to submit the new owner’s name and address to the Division on Civil Rights

Do you own and/or manage any other apartment complexes in New Jersey with 25 units or more? If the answer is yes, and you have not received a filing notice, please contact the Division on Civil Rights to register additional complexes.

A separate report must be submitted for each complex of 25 units or more. If you have any questions, please call the MDRR Unit at (609) 984-3138 or e-mail DCRMDRR@NJCivilRights.org.

Notice to Property Owners

Subject to the Multiple Dwelling Reporting Rule

All properties subject to the Multiple Dwelling Reporting Rule must have an annual report filed. If there was a change in ownership or registered agent information, but you have not previously notified DCR of this change, you must download and complete an MDRR Change of Status Form, which must be e-mailed to DCRMDRR@NJCivilRights.gov or faxed to 609-777-0466 before you can file your MDRR report.

You must mail, fax or email the form to the MDRR unit at:
Division on Civil Rights
MDRR Unit – PO Box 089
Trenton, NJ 08625-0089
Fax: 609-777-0466
Email:  DCRMDRR@NJCivilRights.gov

Filing the MDRR Report

MDRR Online filing begins January 10, 2020*
Complex owners/filers, before filling out your report online – please see the forms below.

You may file your MDRR report starting on January 10, 2021, using the unique Complex Code and PIN number contained in the annual notice DCR previously mailed to you to submit your information.
If you cannot locate your Complex Code or PIN number, please call the MDRR Unit at (609) 984-3138 or e-mail DCRMDRR@NJCivilRights.gov for assistance.

Some helpful hints for using the MDRR filing system:

  • Microsoft Internet Explorer is recommended.
  • If you receive the message “System error-Please try again later,” check the form for any non-numeric characters in a number field. Only whole numbers are accepted, no decimals or spaces.
  • Please be sure to fill out the e-mail address field, which will assist us in transitioning to an updated electronic system that we anticipate implementing for the 2021 reporting cycle.

Read the MDRR

The Multiple Dwelling Reporting Rule can be found here.

MDRR Forms
Multiple Dwelling Report FAQ – pdf
This FAQ contains answers to questions about and important instructions for completing the MDRR report online. Download and review this document before completing and submitting your report online.
Multiple Dwelling Report Worksheet – pdf
This Worksheet and its instructions assist filing parties in preparing for filing of the MDRR report online. Download and print worksheet and instructions. Complete worksheet prior to online filing.
MDRR Change of Status Form – 12k pdf
To avoid penalties for non-compliance owners must complete a change of status form in the following situations:

1. Change in ownership
2. Change in owner’s address
3. Change in registered agent
4. Change in registered agent’s address
5. If this is a new property
Tenant / Application Inquiry Form – 27k pdf
The Division has developed a “Multiple Dwelling Reporting Rule Tenant/Applicant Inquiry Form” to assist landlords in collecting, recording, and retaining the information required by the Multiple Dwelling Reporting Rule. The form should be used to assist the landlord in completing the annual MDRR report. Please note that the use of this form is not a requirement – However, landlords must maintain the information required by the MDRR in any uniform convenient manner and keep it SEPARATE AND APART FROM THEIR RENTAL RECORDS.
Important MDRR Regulations
 
  Mandatory On-Line Filing  
  N.J.A.C. 13:10-2.4, sets forth the requirements to which property owners subject to the Multiple Dwelling Reporting Rule must adhere, requires all owners to file the annual MDRR report online at the Division on Civil Rights’ (DCR) website: www.NJCivilRights.org. Parties subject to MDRR regulations may not file by mail or fax and must e-file on the DCR website.  
  Late Filing Fees  
  Property owners who do not file their MDRR report online by February 14th of each calendar year will be subject to a $100.00 late filing fee. The late filing fee increases to $250.00 for all property owners who file after March 1st, and to $500.00 for all property owners who file after March 31st. Those property owners who file after April 30th are subject to a penalty in an amount designated by the Director of DCR. See N.J.A.C. 13:10-2.7.  
  Important Definitions in the MDRR Regulations  
  13:10-1.1 – Words and phrases defined:”Barrier Free” means adequate and sufficient features which are available in buildings or structures so as to make them accessible to and usable by people with physical disabilities.”Racial/ethnic designation” means designation in one or more of the following classifications:  
 
  1. Black or African American: a person having origins in any of the original peoples of Africa;
  2. Hispanic or Latino: a person of Cuban, Mexican, Puerto Rican, South or Central American or other Spanish origin or culture, or a person having a Spanish surname;
  3. Asian: a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontienent, including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Phippine Islands, Thailand, and Vietnam;
  4. American Indian or Alaska Native: a person having origins in any of the original peoples of North or South America;
  5. Native Hawaiian or Other Pacific Islander: a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands;
  6. White or Caucasian: a person having origins in any of the original peoples of Europe, the Middles East, or North Africa.
 
  Record Keeping Requirements  
  Filing of reports under N.J.A.C 13:10-2.4(b) – Covered entities must submit an MDRR report on January 30. Each annual report shall include information for January 1, through December 31 of the preceding year.  
  Maintenance of records under N.J.A.C. 13:10-2.5(b) – Records must be kept on file for a period of three years and must be produced for inspection during business hours upon DCR’s request.

 

Contact MDRR

Division on Civil Rights
140 East Front, 6th Floor
P.O. Box 089
Trenton, NJ 08625-0089

Phone: 609-376-3295
Fax: 609-845-2330

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