Know the Law | Multiple Dwelling Reporting Rule Filing
On April 7, 2025, the MDRR was amended to cover additional owners, require owners to provide DCR’s Tenant/Applicant Inquiry Form to their applicants and leaseholders, expand the categories of required demographic reporting, and enhance penalties for late filing.
Please check this website on a regular basis for soon-to-be-published updated FAQs and updated information and forms. Please continue to use the current Tenant/Applicant Inquiry Form and Report Worksheet for the remainder of 2025. Reports filed in January 2026 will include only the information requested using the current Inquiry Form and will not include the expanded categories of demographics under the MDRR amendments.
Notice to Property Owners
Subject to the Multiple Dwelling Reporting Rule
All properties subject to the Multiple Dwelling Reporting Rule must have an annual report filed.
Mail, fax or email the form to the MDRR unit at:
Division on Civil Rights
MDRR Unit – PO Box 089
Trenton, NJ 08625-0089
Fax: 609-777-0466
Email: DCRMDRR@NJCivilRights.gov
Filing the MDRR Report
MDRR Online filing begins January 2, 2025*
Complex owners/filers, before filling out your report online –
- Did you familiarize yourself with the changes to the regulations?
- Did you download and review the Multiple Dwelling Report FAQ?
- Did you submit an MDRR Change of Status Form, if required?
- Did you download and print the Multiple Dwelling Report Worksheet,
review the instructions and complete the worksheet? - Do you have your Complex Code and PIN number?
Read the MDRR
The Multiple Dwelling Reporting Rule can be found here.
MDRR Forms
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Multiple Dwelling Report FAQ – pdf This FAQ contains answers to questions about and important instructions for completing the MDRR report online. Download and review this document before completing and submitting your report online. |
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Tenant / Application Inquiry Form – pdf The Division has developed a “Multiple Dwelling Reporting Rule Tenant/Applicant Inquiry Form” to assist landlords in collecting, recording, and retaining the information required by the Multiple Dwelling Reporting Rule. Owners are required to provide the current Tenant/Applicant Inquiry Form to applicants upon the completion of the application process. Owners are prohibited from requesting the information from an applicant prior to the completion of their application process. The completion of the application process occurs when the applicant has completed all the requirements and submitted all the information required by the owner to be considered for tenancy. Owners are required to provide the current Tenant/Applicant Inquiry Form to leaseholders with every offer of lease renewal, or annually for lease terms of one year or less, and may provide leaseholders with the form at additional times to facilitate accurate reporting on behalf of all dwelling unit occupants. Leaseholders and applicants are not required to complete or return the Tenant/Applicant Inquiry Document. Landlords must maintain completed Tenant/Applicant Inquiry Forms for three years and keep them SEPARATE AND APART FROM RENTAL RECORDS. |
Important MDRR Regulations
| Mandatory On-Line Filing | ||
| N.J.A.C. 13:10-2.4, sets forth the requirements to which property owners subject to the Multiple Dwelling Reporting Rule must adhere, requires all owners to file the annual MDRR report online at the Division on Civil Rights’ (DCR) website: www.NJCivilRights.org. Parties subject to MDRR regulations may not file by mail or fax and must e-file on the DCR website. | ||
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| Late Filing Fees | ||
More than 15 days, less than 30 days late = $500 More than 30 days, less than 60 days late = $1,000 More than 60 days, less than 90 days late = $1,500 More than 90 days late = $2,500 False reporting: penalty designated by Director, with requirement to file a corrected report |
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| Important Definitions in the MDRR Regulations | ||
| 13:10-1.1 – Words and phrases defined:”Barrier Free” means adequate and sufficient features which are available in buildings or structures so as to make them accessible to and usable by people with physical disabilities. | ||
Applicant means any person considered for, or who requests to be considered for, tenancy within an available or soon-to-be-available rental dwelling unit. “Applicant” does not include a person who submits a “pre-application,” or a request to be included on a waitlist. Barrier-free means adequate and sufficient features which are available in buildings or structures so as to make them accessible to and usable by people with physical disabilities. Dwelling unit means a room or rooms forming one residence, such as an apartment, condominium, duplex, townhome, or single-family home, that is occupied or intended to be occupied for sleeping or dwelling purposes by one or more persons. Dwelling unit rental turn-over means a change of leaseholder. Known occupant means any person, regardless of age, known to a landlord to reside in a dwelling unit at the time the landlord contracted for the dwelling unit rental, orally or in writing. Leaseholder means the party with whom the landlord has contracted for the dwelling unit rental, whether the contracting be orally or in writing. It shall include any subletee or assignee of the contract where notice or approval of subletting is a condition of the contract. Multiple dwelling means 25 or more dwelling units situated at the same or general location, or across various locations within the State of New Jersey, and operated under one management or with ownership in common. Multiple single-family dwelling units operated under one management or with ownership in common, even if geographically spread out, shall be considered a multiple dwelling for the purposes of this rule. “Multiple dwelling” does not include long-term health care facilities licensed by the New Jersey Department of Health pursuant to N.J.S.A. 26:2H-1 et seq., or academic housing owned or operated by colleges and universities for the exclusive use of their students, such as dormitories. |
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| Record Keeping Requirements | ||
| Filing of reports under N.J.A.C 13:10-2.4(b) – Covered entities must submit an MDRR report on January 30. Each annual report shall include information for January 1, through December 31 of the preceding year. | ||
| Maintenance of records under N.J.A.C. 13:10-2.5(b) – Records must be kept on file for a period of three years and must be produced for inspection during business hours upon DCR’s request. |
Contact MDRR
Division on Civil Rights
140 East Front, 6th Floor
P.O. Box 089
Trenton, NJ 08625-0089
Phone: 609-376-3295
Email: DCRMDRR@NJCivilRights.gov
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