Office of Administration
The Juvenile Justice Commission’s (JJC) Office of Administration is comprised of several units that support the JJC’s workforce and the goals and priorities of the agency.
Fiscal and Budget Unit
The JJC’s Fiscal Unit works in conjunction with, and as directed by, the State Treasury to allocate available resources to meet the core missions of the JJC and to ensure that its overall fiscal operations meet the requirements set forth by the State Treasury.
To meet this responsibility, the unit oversees all appropriations and expenditures, including state, federal, and grant funds, as well as third-party contracts. This process ensures that the programmatic aspects of procurement activities and contracts are consistent with the identified needs of the youth in the JJC’s care. This consistent implementation of procedures and processes, as well as routine monitoring and evaluation, ensures the effective delivery of services.
Technical budget and planning documents are provided to the NJ Office Management and Budget (OMB) to determine how to best allocate available resources to meet the agency’s core missions in each budget year.
Link to budget documents:
- NJ Budget Supplementary Information
- Fiscal Year 2021 Budget in Brief
- Fiscal Year 2021 – Seven Year Capital Improvement Plan
Capital Planning and Facilities Unit
The JJC maintains numerous facilities for youth and office spaces throughout the state. It is paramount that the facilities that house youth are well-maintained and provide environments conducive to rehabilitation. In order to meet this priority, the JJC’s Capital Planning and Facilities Unit coordinates with various JJC program areas to create and implement a comprehensive, agency-wide capital improvement plan. It is also responsible for overseeing all JJC construction and maintenance projects.
Human Resources and Employee Relations Unit
The Human Resources and Employee Relations Unit serves the JJC’s approximately 1100 employees and ensures compliance with all applicable Federal, State, Department of Law & Public Safety, Department of Treasury, and Civil Service Commission rules, regulations, policies and procedures.
This unit oversees the payroll process for all JJC staff, including law enforcement and civilian personnel, processes employee time and attendance, health benefits, pensions, retirements, separations and employment verifications, and administers various types of employee leaves of absence. In addition to seeking qualified candidates to join the JJC as employees, a recruitment team manages certifications, maintains employee records and evaluations, processes employment classification decisions and salary adjustments, and oversees the employee orientation process and employee training.
Information on employment opportunities with the JJC can be found here: https://www.nj.gov/oag/jjc/offices_hr_opps.htm
Support Services and Special Projects Unit
This unit provides support services to the JJC’s various programs and staff members in the following areas: vehicles, inventory control, administrative safety and security, record retention, asset management, and lease compliance. It also serves to coordinate with all JJC Offices to ensure that State, Federal and all other appropriations, as designated by the State Treasurer, are regularly reviewed, revised and modified. In addition, the Special Projects component of this unit provides direct analytical assistance to all JJC administrative and operational units on an as-needed basis.
Information Technology Unit
The Information Technology Unit maintains and develops integrated strategic information systems to support and improve the productivity and effectiveness of all areas of operations within the JJC. The core principles and data collection requirements that JJC embeds in its work require specific and detailed data systems to capture information in a meaningful way that allows for analysis and evaluation. This integral component of the JJC’s work is made possible by the skilled software designers and programmers who are continuously tasked with designing new systems and producing unique data reports.
The unit’s responsibilities also include ensuring the continuity and integrity of the JJC’s computer network and maintaining optimum performance from its equipment and software. The unit maintains a Helpdesk which responds to over 200 requests for support monthly. To assist the JJC in meeting its goals and initiatives to create a fair, just, and balanced system of care for youth, the unit also researches and evaluates new and innovative technologies on an ongoing basis.
Healthcare and Safety Services Unit
The JJC’s Healthcare and Safety Services Unit manages the delivery of medical and mental health care for the young people in the agency’s care, and tracks workplace injuries and illness among staff to develop intervention strategies and practical solutions to reduce hazards.
The unit, which includes a registered nurse, an occupational health specialist, a health and safety officer and a dietician, works collaboratively with University Correctional Health Care which provides direct medical services for the JJC through a contract. Resources and training for JJC staff are also provided through this unit to ensure that systems, policies, and procedures are in place to deliver high quality and effective care while maintaining a safe workplace environment.
Background and Child Abuse Records Information (CARI)
The Background and Child Abuse Records Information (CARI) Unit is responsible for ensuring that the proper background checks are conducted for all JJC staff, volunteers, interns, and contractors that may have interaction with JJC youth as required by the federal Prison Rape Elimination Act (PREA). This unit coordinates all Live Scan fingerprinting, monthly record validation, biennial Criminal Justice Information System (CJIS) audits, and related staff training. In addition, the JJC is required to identify a Terminal Agency Coordinator or “TAC officer” to ensure that the JJC adheres to all policies and procedures related to the National Crime Information Center (NCIC) as governed by FBI and the New Jersey State Police (NJSP). The unit serves as liaison to various state agencies including the Department of Corrections (DOC) and the Administrative Office of the Courts (AOC) and works closely with the JJC’s Offices of Investigations (OOI) and Juvenile Parole and Transitional Services (JPATS).
In addition to secure jail-type institutions, the Juvenile Justice Commission operates less restrictive facilities for juveniles who do not require a secure setting. Eleven community programs are located throughout the state and accept juveniles from anywhere in the State of New Jersey.
Juveniles are placed in community programs in one of two ways. A judge may make placement to a community program a condition of a juvenile’s probation, or the Juvenile Justice Commission’s classification committee may determine that a community program is the most appropriate setting for a juvenile sentenced to its custody.
The Juvenile Justice Commission’s (JJC) Office of Education (OOE) is challenged to ensure that residents are provided with an educational program that is not only compliant with the New Jersey Student Learning Standards (SLS), but also meets the needs of its unique student population and its various education settings.
The OOE provides students in secure facilities and residential community homes with access to high quality educational instruction. This educational experience focuses on student-centered learning environments grounded in rigor, relevance, relationships and real-world problem-solving applications.
The philosophy of the OOE is to engage students in challenging and meaningful educational activities in a learning environment that encourages every youth to succeed. Educators provide engaging instruction in the SLS, while also fostering the importance of personal responsibility and emphasizing high expectations to achieve student academic and personal success.
The OOE is committed to an integrated, culturally diversified educational environment, which treats all students uniquely. The mission of the JJC’s OOE, “… ensures that all students learn. We support their growth into knowledgeable, skilled and confident citizens capable of succeeding in their work, personal and family lives into the 21 Century.”
The vision statement of the JJC’s OOE stresses that, “Every student will have the opportunity to access a high-quality program to prepare to be college or career ready.”
The OOE provides students with a minimum of 200 hours of instruction in the following content areas: mathematics, social studies, science and English. Further, students receive a minimum of 150 minutes per week in health and physical education. Courses in world language, psychology, business, and art are also provided.
In addition, the OOE offers ten Career and Technical Education (CTE) program choices, with the overall goal of providing organized educational activities, structured learning experiences, technical knowledge and skills required to prepare for postsecondary education; and training for careers in emerging and established professions. The CTE programs include: cosmetology, C-Tech, graphic arts and design, carpentry trades, plumbing and pipefitting, computer repair, horticulture, animal husbandry, audio visual technology, music production and culinary arts. The OOE provides students with the opportunity to obtain work-ready certificates in Servsafe, OSHA 10, C-Tech wiring and audio installation, CPR certification, as well as additional work-ready certifications. Students are also provided with career assistance, engaging local businesses to create internships, job opportunities, and community service activities for JJC students.
The OOE provides an academic program combines with a CTE program that serves the unique needs of individual students, utilizing multiple pathways for students to unlock and achieve their true potential with the goal of transitioning students into meaningful careers and lives thus reducing recidivism and increasing positive personal transformation of students.
Office of Investigations
The Commission has an over-riding responsibility to protect the rights and safety of those juveniles placed its care by the courts as well as its employees.
The Office of Investigations conducts prompt and thorough investigations of all allegations of misconduct. This office has both law enforcement authority and administrative authority to conduct investigations concerning any allegation of criminal action, misconduct, compliance with State, Departmental or Commission rules and regulations, standard operating procedures, and orders of the Juvenile Justice Commission.
The Commission is committed to conducting investigations in an objective, unbiased, and professional manner utilizing legal and proper investigative techniques. Investigations are conducted with complete authority of executive management with total regard for confidentiality.
The Office of Investigations is also responsible for implementing the Employee Random Drug Testing Program in accordance with the Attorney General’s and the JJC’s Policy and Procedures. The unit is responsible for conducting employee applicant background investigations for sworn law enforcement personnel, investigating major accidents or emergency response to incidents, and providing liaison with other law enforcement and corrections agencies.
Juvenile Parole and Transitional Services
Local Programs and Services
Jim Doone, Ombudsman
The safety of the juveniles placed in the custody of the Juvenile Justice Commission by the courts is one of the Commission’s highest priorities. In order to ensure that the rights of each juvenile committed to the custody of the Commission are protected, and individual issues are addressed, the Commission employs an Ombudsman who reports to the Executive Director of the Juvenile Justice Commission.
The Ombudsman acts as a liaison between the juveniles and the office of the Executive Director and Deputy Executive Director. Routine visits to each institution, residential group center, and day program allow the Ombudsman to interview juveniles regarding grievances, complaints and other problems. The Ombudsman also acts as an information source to juveniles and their families.
The Ombudsman attempts to forestall problems for the juveniles in its care by facilitating early recognition of complaints and problems, and providing an avenue for prompt redress. The majority of the issues brought to the attention of the Ombudsman are addressed internally and can be resolved by the institution/program officials via recommendation, negotiation, direct action, or appropriate referral. It is also the responsibility of the Ombudsman to identify larger and more complex problems that may require action beyond the jurisdiction of the Commission and prompt notification of the appropriate authorities.